• >
  • Pensions>
  • Guides>
  • Which of your employees qualify for a workplace pension?

Which of your employees qualify for a workplace pension?

Before your staging date you need to work out which of your workers qualify for enrolment in a workplace pension. Here is how to approach each type of worker in your business.

Share this guide

Pensions are long term investments. You may get back less than you originally paid in because your capital is not guaranteed and charges may apply.

Get expert help setting up your workplace pension

What are you preparing for?

The Pensions Act 2008 has changed your employer duties, meaning:

    To do this, you need to assess your workforce to find out who is eligible for which option.

    How to assess your workforce?

    You must follow the new employer duties if you employ at least one person from the following:

      Use your payroll and HR departments* to find all the information you need to assess your workforce before you start looking for suitable pensions. Or ask the person/s who deals with this side of your business.

      If you are a director of a company and do not employ anyone else.

      Any serving member of the armed forces is not classified as a worker, including those carrying out duties as members of: Combined cadet force, sea cadet corps, army cadet force and air training corps.

      What type of workers do you employ?

      There are three types; eligible jobholders, non-eligible jobholders and entitled workers.

      Employer duties apply to each type of worker, and you will need to provide evidence to The Pensions Regulator of each individual employee.

      Who is an eligible jobholder?

      Any employees who fit the following criteria:

        * Earnings threshold is determined by the DWP, and reviewed annually.

        Who is a non-eligible jobholder?

        Any employee who fits all the following criteria:


            Who is an entitled worker?

            Any employees who fit the following criteria:

              What do you need to offer?

              You have a responsibility to offer each of your workers the option to join a pension. Here is what you need to do for each type of worker before your staging date:

              Eligible jobholders

              You must enrol all eligible jobholders into a pension scheme on your staging date.

              They can choose to leave the workplace pension during the first 30 days of contributing, this is known as 'opting out'.

              You must give all eligible jobholders the relevant information about auto enrolment including:

                You will also have to automatically re-enrol eligible jobholders who had previously opted out every three years.

                You will make a contribution towards each eligible jobholder's pension.

                Non-eligible jobholders

                You do not need to automatically enrol them onto your workplace pension.

                However, you do have to give them information about opting in or contributing to a separate pension scheme before your staging date.

                If they decide to pay into the auto enrolment workplace pension, you must contribute towards it in the same way you do for eligible jobholders.

                Entitled workers

                They have the right to a pension scheme, but this does not need to be the automatic enrolment scheme.

                You must give your entitled worker a 'joining notice' which they can complete and return to you should they wish to pay into a separate pension scheme.

                You can choose to contribute to this separate pension scheme, but it is not compulsory. If you decide to, make sure you find a pension scheme which accepts contributions from you as well as your worker.

                What happens next?

                You should work out if your existing pension scheme will cover your employees' needs or if you have to take out a new pension before your staging date.

                Here is more information on finding the right pension scheme and how to set it up, or you can use our auto enrolment form to get in touch with an advisor to discuss your options.

                You can help ensure you have the retirement you want by finding the best personal pension plan to make your money work as hard as it can.