How to manage auto enrolment after your staging date

Once your workplace pension scheme is up and running the work does not stop there. Here is how to manage your pension after your staging date has passed.

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Pensions are long term investments. You may get back less than you originally paid in because your capital is not guaranteed and charges may apply.

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Re-enrolment for eligible employees

If you have eligible employees who have opted out of your workplace pension you must re-enrol them every three years following your staging date - again they can choose to opt-out if they wish.

What is a staging date?

A staging date is the date that the government and the pensions regulator say that your company must have a compliant pension set up by. Your staging date will vary depending upon the size of the company, how many people the company employs and when the company first started paying its team through the PAYE system You can re-enrol your eligible employees up to three calendar months either side of this date.

Your employee wants to opt-out

You will have already given every eligible employee details of the pension scheme and an opt-out notice to complete should they decide they do not want to pay into a pension.

All eligible employees have a month from the staging date to opt-out and get their first pension contribution back.

If their contributions have already gone to the pension provider, ask them to refund the money.

Visit The Pensions Regulator for more information on opting out

Your employee wants to opt-in

If any of your employees opt-out within the first month of their auto enrolment they can ask to opt back in at any time.

You only need to accept their notice to opt-in once in a 12-month period. This is to stop any employees opting out and in several times in a year.

You employ someone new

Every new starter is assessed in the same way you assessed your entire workforce before your staging date. Find out how to assess your employees for eligibility for auto enrolment here.

Whether your new starter is eligible or not, you must still give them all of the information required for them to understand all the options available. This is still a legal requirement set out by The Pensions Regulator.

You can choose to postpone the registration of any new employee for up to three months, which gives you time if you wish for them to pass a probationary period before qualifying for your workplace pension scheme.

Your employee becomes eligible for auto enrolment

If an employee becomes eligible for auto enrolment into your workplace pension after your staging date, you should give them the information about auto enrolment, although at this stage they may have already opted in or asked to join your workplace pension.

The main difference now is that your payroll system will identify that they should be automatically enrolled on the three year re-enrolment anniversary of your staging date.

If they are still eligible for automatic enrolment at this time they will then have to opt-out if they do not want to pay into the pension.

Your employee is no longer eligible for auto enrolment

This might happen if you have an employee who goes from a full time employment contract to a part-time contract.

If they were automatically enrolled, they will remain in the workplace pension.

When the re-enrolment date comes up, they will have to 'opt-in' to remain part of the pension scheme if they are still not eligible to be automatically enrolled.

Your employee leaves their job

If an employee leaves your business you no longer need to contribute to their pension (this is a requirement for auto enrolment).

You need to update your payroll software with the termination date and notify your pension provider that the exiting employee will no longer be contributing towards their pension.

It is the exiting employee who is responsible for transferring their pension across to another provider through a new employer if they wish to.

What if you do not enrol your employees?

The Pensions Regulator can fine you if you do not follow their guidelines by your staging date. This fine can start at £400 and escalate to as much as £50,000 for larger organisations.

Find out more on The Pensions Regulator's website

You can help ensure you have the retirement you want by finding the best personal pension plan to make your money work as hard as it can.